Illinois Office of the Secretary of State

Description

Office of the Illinois Secretary of State Alexi Giannoulias Job Title: Associate General Counsel ( Legal Advisor II) Division: General Counsel Union: N/A Location: 501 S Second St, Springfield, IL – Sangamon County Salary: $6,019 to $8,334 monthly – commensurate with experience Benefits: https://cms.illinois.gov/benefits/stateemployee.html Overview : Under administrative direction of the General Counsel, serves as primary legal advisor and counsel to the Driver Services Department, Illinois State Archives and BAIID Division. Counsels department administrative/managerial staff on matters of administration, organization, policies and procedures; mentors Legal Advisors and support personnel within the General Counsel’s Office; revises, modifies and clarifies current legislation and/or administrative rules; confers with other attorneys, agencies, legislators, commission and board members, labor organizations, etc. on difficult problems of statutory interpretations and compliance; conducts in-depth legal research in response to serious problems faced by administrative officers; plans, directs, supervises, coordinates, and evaluates subordinate staff involved in legal issues facing the Driver Services Department, Illinois State Archives and BAIID Division; directs and/or attends various staff meetings. Requires the possession of a license to practice law in Illinois . Requires ability to travel on occasion and possession of a valid Illinois Driver’s license . Duties and Responsibilities: Serves as primary legal advisor and counsel to the Directors concerning Driver Services Department, Illinois State Archives and BAIID programs; counsels department administrative/managerial staff on matters concerning problems of a complex legal nature including administration, organization, policies and procedures as they pertain to the respective programs, policies, procedures, etc. Reviews current and proposed legislation for legal sufficiency as well as for the necessity of administrative rules; advises Directors and administrative officials of potential problems related to legislation; revises, modifies and clarifies current legislation and/or administrative rules relative to Driver Services Department, Illinois State Archives and BAIID Division programs and policies, by preparing, editing and advising on legal memoranda, reports and opinions and submits to the Directors, testify on matters involving legislation as directed. Conducts and/or assists other attorneys on special cases which may have important implications within the Driver Services Department, Illinois State Archives and BAIID Division; participates in special investigations and reviews reports of activities, prepares comprehensive legal reports making recommendations for appropriate action to the Directors. Confers with other attorneys, agencies, departments, legislators, commission and board members, labor organizations, etc. on difficult problems of statutory interpretations and compliance as they relate to Driver Services Department, Illinois State Archives and BAIID Division programs and policies; conducts in-depth legal research in response to serious problems faced by administrative officers, prepares complex administrative reports making recommendations on disposition to such and submits to the Directors for review/approval. Plans, directs, supervises, coordinates, and evaluates subordinate staff involved in legal issues facing the Driver Services Department, Illinois State Archives and BAIID Division; determines, establishes and implements operational procedures and workflow. Directs and/or attends various staff meetings to keep abreast of new/revised legislation relative to Driver Services Department, Illinois State Archives and BAIID programs, policies, administrative rules, etc. Acts as liaison with outside entities on complex issues, such as immigration and voter registration; serves on committees of American Association of Motor Vehicle Administrators. Performs other duties as required or assigned. Specific Skills: Requires extensive knowledge of federal and state vehicle code and driving laws and regulations with respect to driver licenses, including CDL licenses, BAIID regulations, and similar laws and regulations. Requires extensive knowledge of judicial and quasi-judicial procedure and of the rules of evidence, hearings, and trial procedures. Requires working knowledge of management practices and procedures. Requires ability to maintain satisfactory working relationships with superiors, other attorneys, employees and the public. Requires ability to present material in clear and logical form for oral or written presentation, such as briefs, orders, reports or decisions. Requires ability to exercise sound judgement in appraising and evaluating problems of a procedural nature. Requires the ability to lift, carry, push and pull 50 lbs. Requires some travel and possession of a valid Illinois driver’s license . Education and Work Experience: Requires possession of a license to practice law in Illinois AND at least one (1) year of professional experience in the practice of law, preferably with practice in regulations, administrative procedures and laws involving regulation of driver's licenses. Preferred candidate with experience in matters involving regulation of driver licenses, including CDL licenses, knowledge of federal and state law governing regulations of driver's licenses, as well as experience in the skills indicated in the previous section above. Application Process: Please visit https://ilsos.applytojob.gov/apply to apply by completing the online application; you may also upload a resume, or other attachments as needed . Preference will be given to Illinois residents in the hiring and selection process, in accordance with the Illinois Secretary of State Merit Employment Code. Questions regarding this posting or Illinois Secretary of State employment practices may be directed to Job Counselors at our Personnel offices in Chicago (312-793-5515) or Springfield (217-782-4783). Equal Employment Opportunity Employer. Applicants must be lawfully authorized to work in the United States . Applicants are considered for all positions without regard to race, color, religion, sex, national origin, sexual orientation, age, marital or veteran status, or the presence of a non-job-related medical condition or disability.

Experience Requirements

Experienced

Description

Office of the Illinois Secretary of State Alexi Giannoulias Job Title: Associate General Counsel - Labor & Employment Law ( Legal Advisor II) Division: General Counsel - Personnel Union: N/A Location: 501 S Second St, Springfield, IL – Sangamon County Salary: $6,019 to $7,917 monthly – commensurate with experience Benefits: https://cms.illinois.gov/benefits/stateemployee.html Overview : Under administrative direction of the General Counsel, Deputy General Counsel and/or the Director of the Department of Personnel, serves as staff attorney performing complex technical legal functions as lead attorney for arbitration, unemployment, mediation, unfair labor practice charges, and Merit Commission hearings as directed, as well as matters before the Department of Human Rights and the Human Rights Commission; assists with labor relations and provides legal advice to the Department of Personnel on matters involving labor relations; provides guidance on policy changes as they relate to changes to the law; assists Director of Personnel with legislative analysis as it relates to the personnel and human resources matters . Duties and Responsibilities: S erves as staff attorney performing complex technical legal functions as lead attorney for arbitration, unemployment, mediation, unfair labor practice charges, and Merit Commission hearings and appeals, as directed, as well as matters before the Department of Human Rights and the Human Rights Commission; Serves as liaison to the Attorney General’s office on legal matters assigned to them for representation, coordinating with them on all aspects of the cases . Assists with labor relations, including any hearings associated with labor relations and union negotiations as directed. Provides legal advice to the Department of Personnel and Executive Office on matters involving labor relations . Conducts research and investigative work in the field of employee and labor relations, as well as legal matters as they relate to changes to the Department of Personnel Rules, Code and Policy Manual to assure adherence to procedures and policies . Serves as liaison with other personnel staff, management, department staff, and various union representatives to effectively resolve matters and to assist in the administration and interpretation of union contracts, Rules, Code and Policy Manual. Provides advice and counsel concerning statutory interpretations and compliance with laws and office procedures and policies as required. Performs other duties as required or assigned. Specific Skills: Requires extensive knowledge of federal and state labor law including but not limited the National Labor Relations Act, the Illinois Labor Relations Act, Family and Medical Leave Act, Americans with Disabilities Act, and Illinois Human Rights Act, and similar laws and regulations. Requires experience in litigating primarily with administrative proceedings, as well as mediations, arbitrations, unfair labor practices, unemployment, and serve as representative of the Office on matters involving litigation on employment issues in federal and state courts. Requires extensive knowledge of judicial and quasi-judicial procedure and of the rules of evidence, hearings, and trial procedures. Requires working knowledge of management practices and procedures. Requires ability to maintain satisfactory working relationships with superiors, other attorneys, employees and the public. Requires ability to present material in clear and logical form for oral or written presentation, such as briefs, orders, reports or decisions. Requires ability to exercise sound judgement in appraising and evaluating problems of a procedural nature. Requires the ability to lift, carry, push and pull 50 lbs. Requires some travel and possession of a valid Illinois driver’s license . Education and Work Experience: Requires possession of a license to practice law in Illinois AND one (1) year of professional experience in the practice of law. Preferred candidate with experience in litigating labor and employment matters, as well as experience in the skills indicated in the previous section above. Application Process: Please visit https://ilsos.applytojob.gov/apply to apply by completing the online application; you may also upload a resume, or other attachments as needed . Preference will be given to Illinois residents in the hiring and selection process, in accordance with the Illinois Secretary of State Merit Employment Code. Questions regarding this posting or Illinois Secretary of State employment practices may be directed to Job Counselors at our Personnel offices in Chicago (312-793-5515) or Springfield (217-782-4783). Equal Employment Opportunity Employer. Applicants must be lawfully authorized to work in the United States . Applicants are considered for all positions without regard to race, color, religion, sex, national origin, sexual orientation, age, marital or veteran status, or the presence of a non-job-related medical condition or disability.

Experience Requirements

Experienced

Description

Office of the Illinois Secretary of State Alexi Giannoulias Job Title: Capitol Police Investigator Division: Operations Union: FOP Location: 501 S. 2 nd St., Springfield, IL – Sangamon County Salary: $6,233 monthly. Benefits: https://cms.illinois.gov/benefits/stateemployee.html Please Note: Past criminal or traffic convictions can affect eligibility. Attention: Illinois statute establishes a mandatory retirement provision that prohibits Illinois Secretary of State Investigators from being retained in this title after reaching 65 years of age. Any applicant for this title must be under the age of 65 on the date of examination to be found eligible and must be under the age of 65 at the time of selection to be hired. Overview: Performs security duties to provide for the safety and protection of life and property in State Offices, complexes and adjacent grounds under the jurisdiction of the Secretary of State. Operates electronic equipment; makes criminal arrests and prepares comprehensive reports. Renders assistance to other law enforcement agencies; maintains good public relations with other law enforcement agencies and community groups. Duties and Responsibilities: Performs responsible security duties in enforcing rules and policies relating to building and grounds security by implementing rules relating to vehicle speed, emergency procedures, parking and use of walks in assigned areas; responsible for checking incoming/outgoing materials; inspects deliveries of supplies and materials; inspects employee and general public identification for access to/from buildings and grounds. Operates electronic security and surveillance equipment to ensure security of assigned areas; monitors facilities to ensure proper precautions are taken for fire protection; operates and checks fire and burglar alarm systems; operates portable and stationary radio communicating equipment. Makes criminal arrests and initiates other enforcement action based upon investigations, when appropriate provides testimony, as required in a court of law or administrative hearings. Prepares comprehensive investigative case reports, which document the findings of investigations and other assigned activity; prepares incident reports, records and logs. Renders assistance to other law enforcement agencies; maintains good public relations with law enforcement agencies, the general public, with prosecutors in preparing criminal cases for trial, and with community groups. Performs other duties as required or assigned. Education and Experience: Requires successful completion of the IL Law Enforcement Training and Standards Board training for Patrol Officer, or equivalent, and two years sworn law enforcement experience as a full-time officer or the successful completion of the Secretary of State Capitol Police Investigator Trainee program. Knowledge, Skills and Abilities: Requires possession of a valid Illinois Driver’s License. Requires working knowledge of communications techniques for organizing and preparing comprehensive written and oral reports. Requires working knowledge of the Illinois Vehicle Code and other appropriate regulations and laws. Requires working knowledge of the judicial system to obtain warrants and give testimony based on criminal arrests. Requires working knowledge of vehicle identification numbers, certificates of titles and vehicle registrations. Requires ability to care for and properly use firearms. Requires ability to exercise self-defense. Requires ability to apply investigative and research skills. Requires Ability to communicate well in writing and in person. Requires ability to establish and maintain positive interactions and working relationships with personnel from other law enforcement agencies and the public. Requires ability to testify in court with legal knowledge and with good written and oral communication skills. Requires ability to maintain a physical fitness standard as prescribed by the department. Requires applicants to be 21 years of age at time of appointment. Requires a valid Illinois Driver’s License. Requires ability to lift and carry up to 90 pounds, push and pull 25-50+ pounds. Requires the ability and skill to carry a firearm during work hours and the periodic qualification with appropriate firearms as defined by department policy, including skill in the legal use, ethics, care, maintenance and safety of such weapons. Application Process: Please visit https://ilsos.applytojob.gov/apply to apply by completing the online application; you may also upload a resume or other attachments as needed . Preference will be given to Illinois residents in the hiring and selection process, in accordance with the Illinois Secretary of State Merit Employment Code. Questions regarding this posting or Illinois Secretary of State employment practices may be directed to Job Counselors at our Personnel offices in Chicago (312-793-5515) or Springfield (217-782-4783). Equal Employment Opportunity Employer. Applicants must be lawfully authorized to work in the United States. Applicants are considered for all positions without regard to race, color, religion, sex, national origin, sexual orientation, age, marital or veteran status, or the presence of a non-job-related medical condition or disability.

Experience Requirements

Experienced

Description

Office of the Illinois Secretary of State Alexi Giannoulias Job Title: Data Systems Manager – Enterprise Applications Division: Business Services Office Union: IFT Location: 501 S 2 nd St, Springfield, IL – Sangamon County Salary: Range $5,290 to $11,762 monthly – commensurate with experience Benefits: https://cms.illinois.gov/benefits/stateemployee.html Attention: Applicants must be authorized to work in the United States; the Office of the Secretary of State will not complete certification and/or sponsorship requests. Overview: Provides day‑to‑day leadership, operational oversight, and strategic direction for the Office Automation unit within the Enterprise Applications division of the IT Business Services Office; this role manages a team of IT professionals responsible for the support, enhancement, and governance of enterprise‑wide office productivity tools and automation technologies; ensures reliable service delivery, drives modernization efforts, and collaborates with agency stakeholders to align Office Automation initiatives with organizational objectives; works with departments across the agency to help ensure efficiency goals are met and help align enterprise productivity solutions meet business need. Duties and Responsibilities: Leadership & Team Management-Leads, supervises, and mentors the Office Automation team; Manages assignments, workload balancing, staff performance, and skill development; Promotes collaboration with Enterprise Applications and other ILSOS IT teams. Operations & Service Delivery-Oversees daily operational support for enterprise office productivity and automation tools; Ensures system uptime, work queue management, service request fulfillment, and incident resolution; Coordinates scheduled maintenance, patching, and upgrades. Strategic Planning & Modernization-Identifies and recommends modernization opportunities, emerging technologies, and workflow improvements; Contributes to long‑term planning for Office Automation tools, platforms, and service delivery models; Aligns technology choices with agency architecture and security standards. Stakeholder Engagement & Communication-Serves as primary liaison to business units seeking automation support or enhancements; Translates business needs into technical requirements and actionable plans; Communicates progress, risks, and operational performance to leadership. Project & Portfolio Management-Manages projects related to Office Automation, including planning, resource coordination, and delivery tracking; Ensures proper documentation, change control, and adherence to project governance. Budgeting & Fiscal Responsibility-Assists in development and monitoring of budgets for tools, licenses, services, and staffing related to Office Automation; Tracks expenditures, forecast needs, and support procurement and renewal cycles; Collaborates with IT leadership to ensure fiscal accountability and cost‑effective decision‑making. Compliance, Governance & Reporting-Ensures compliance with IT governance, cybersecurity standards, and state policies; Prepares or supports audit documentation and required operational reporting. Performs additional responsibilities assigned. Education and Experience: Requires knowledge, skill and mental development equivalent to completion of four years college, preferably with courses in mathematics, statistics, or computer science and four years of progressively responsible professional experience in systems analysis, operations, software or a related data processing function. Knowledge, Skills and Abilities: Requires extensive knowledge in computer hardware, software, communications or applications. Requires extensive knowledge of data systems applied research procedures and systems modeling. Requires working knowledge of management principles and practices. Requires ability to develop and manage a sophisticated function of a management information system. Requires ability to conduct subsystem assurances. Requires ability to resolve management problems through computer applications. Requires willingness to travel and possession of a valid Illinois driver’s license as required by individual positions within the class. Requires the ability to lift, carry, and push/pull 0 – 50lbs. Application Process: Please visit https://ilsos.applytojob.gov/apply to apply by completing the online application; you may also upload a resume or other attachments as needed . Preference will be given to Illinois residents in the hiring and selection process, in accordance with the Illinois Secretary of State Merit Employment Code. Questions regarding this posting or Illinois Secretary of State employment practices may be directed to Job Counselors at our Personnel offices in Chicago (312-793-5515) or Springfield (217-782-4783). Equal Employment Opportunity Employer. Applicants must be lawfully authorized to work in the United States. Applicants are considered for all positions without regard to race, color, religion, sex, national origin, sexual orientation, age, marital or veteran status, or the presence of a non-job-related medical condition or disability.

Experience Requirements

Manager/Supervisor